Productivity

Schools out, the sun is shining and up and down the country people are excited about their summer holidays. But, as a business, how do you juggle holiday cover, childcare and, of course, looking after clients and making sure the business runs smoothly with minimal disruption.

Summer holiday season (or any holiday for that matter) can be balanced using a mix of hard work and working smarter. With this in mind, I thought it would be good to share some top tips on how I balance work with the summer holidays.

Productivity Tools

Unless you want to be working longer hours it is important to look at tools that can really help focus your productivity. There are lots out there that can be generic or really specific to your business. Here are a few of my top pics.

Having physical meetings can burn through your time. Obviously, there are times when a physical meeting is necessary, but for the other times, Zoom is a perfect tool. Zoom allows you to host telephone or web conferencing as well as screen sharing. You can even limit the meeting time to ensure the business is covered as a priority.

This is one of my favourite apps. Receiptbank offers a quick and easy way to log all your business expenses without the need for keeping hold of all your expense receipts and invoices and logging them in Excel. Click here to read how Receiptbank has helped me to help my clients.

Toggl is a great way to keep track of projects and invite others to participate while they are out of the office. Toggl will even send you notifications when tasks are outstanding and reward you when you complete tasks.

Outsource

It is easy to add tasks to your job list to pick up the slack but it is worth taking a step back and looking at those tasks. Ask yourself the following questions…

  • Am I the only person that can do this task?
  • Do I enjoy doing the task?
  • Do I have the skills/time/inclination to do the task?

If you answer No to all the above questions then the best idea is to look at outsourcing those tasks. Once you start you will soon realise the value an outsourced person can bring.

Have fun

We all know the benefits of building time into our calendar to complete tasks. So why not factor in some downtime for yourself. Research shows that people who work over 50 hours per week actually become less productive, so add a play date or a gym session into your day.

Have a great summer!